According to Microsoft's first quarter results, Office 365 has 200 million monthly active users. That is a lot of users leveraging a subscription service to access Microsoft Office products.
The core apps and services included in Office 365 include:
- Word
- Excel
- PowerPoint
- Outlook
- OneNote
- OneDrive
- Teams
You can set up Word so that it automatically displays keyboard shortcuts in menus and toolbar ScreenTips: In Word, choose View→Toolbars→Customize Toolbars and Menus from the menu bar. On the Toolbars and Menus tab of the resultant dialog, select the Show Shortcut Keys in Screen Tips check box. Word for Mac 2008 and 2011. The keyboard shortcuts for the plugin actions are shown in the AppleScript menu. They use the Control and Option keys. The Shortcuts of the AppleScript Menu are handled in the filenames of the scripts. To change them go there via.
In this article we will dive deeper into one of these products, Microsoft Word.
Perhaps Word was the first word processor you learned how to type on. Maybe you use it daily at work to conduct research, draft important documents, or write essays. Clearly companies love and experience the benefits Word affords because this tool keeps staff thinking, communicating, and writing.
In college I remember sending myself Word files and saving each with a laughably hard to understand name (like Final Draft 1.21a). Regardless of your past associations with Word, there are ways you can start using this popular tool better today. Specifically you can use keyboard shortcuts to greatly accelerate your typing and word processing speeds.
I consider myself something of a keyboard shortcut guru and want to pass some of these lessons on to you. Unlike webinar software which is largely web based and requires simple click and point interactions, Word can be fully immersive.
Believe it or not, Word is more akin to augmented reality in that regard. When you play a piano you can push keys or you can have a more full body experience and deeply interact with the instrument. Word is similar.
If you are working from home and want to expedite the speed and accuracy of your engagement with Word, you can take time to learn about keyboard shortcuts that follow.
Of course which shortcuts to learn and when to use each depends on the type of computer you are using - and your goals.
First, a disclaimer.
Watch on computer. To type the symbol for standard deviation (sigma) in Word using the shortcut, first type the alt code (03C3), then press Alt+X immediately to convert the code into a sigma symbol. Note that this shortcut works in Microsoft Word but not in Excel. For more ways to insert this and any other symbol into Word or Excel, please keep reading. Ribbon keyboard shortcuts. Word for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you've used access keys to save time on Word for desktop computers, you'll find access keys very similar in Word for the web. In Word for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab.
Writing an article about general Word shortcuts reminds me of a quote attributed to the poet John Lydgate and later adapted by President Lincoln:
'You can please some of the people all of the time, you can please all of the people some of the time, but you can't please all of the people all of the time'.
These shortcuts will work on most of your computers for most of your use-cases most of the time.
A friendly note that it is possible that your keyboard layout, operating system (Windows or Mac), and version of the software (desktop, client, version, and so on) you are running will impact some shortcuts and the utility of this advice.
I often think about different versions of Word like Dropbox vs Box: similar but different.
With this disclaimer complete, here are a number of Microsoft Word keyboard shortcuts that you can learn today to enhance your word processing experience. So grab a seat and get comfortable as I will start with a deep dive of my favorite Word shortcuts and then cover how to leverage the Word Ribbon as well.
Microsoft Word Keyboard Shortcuts
Font Style
The three most popular formatting options for font style and emphasis are italics (Ctrl+I), bold (Ctrl+B), and underlining (Ctrl+U).
Capitalization
There may be times when, for the purposes of clarity or emphasis, you want all of the text to be UPPER CASE. But what if you just typed out a whole paragraph with caps lock on, and now it looks like you're screaming?
There's no need to delete it all and type it out again: just highlight the relevant text and press Ctrl+Shift+A to turn it all into regular lower case/upper case.
Customize Keyboard Shortcuts - Word
Text Alignment
Do you need text right in the middle of the page for a title? You can center text with Ctrl+E. After that, you'll most likely want to return to normal formatting for the main body of your text, in which case you can align left with Ctrl+L.
Hyperlinking
This one is handy in a number of situations - not just in Word, but also in PowerPoint and Excel.
Highlight a word or sentence that you want to link to a webpage and press Ctrl+K. A dialog box will appear for you to input the web address that the text is to be linked to. Once you've entered the information, the selected text will turn into a blue, underlined hyperlink.
Navigation
Are you trying to find a specific section in a long document? Hit Ctrl+F for Find, which allows you to enter the word or phrase that you're looking for and be taken directly to it.
Ctrl+F is also extremely useful in web browsers and across the Office suite.
Deep Search
Pressing F5 in Word opens a more comprehensive search tool that allows you to navigate to a specific page, section, or line of your document, as well as use the Find and Replace function.
Selecting Text
Animal crossing merch uk. There's no need to always use the mouse to highlight selected text. The Shift+Arrow keys will also perform this function.
Shift+Left/Right will highlight one character at a time, Shift+Alt+Left/Right one word at a time, and Shift+Ctrl+Left/Right an entire line at a time.
Word Count
Pressing Ctrl+Shift+G will instantly bring up your word count to provide you with that all-important visual affirmation that you are, indeed, moving steadily towards your goal.
Save, Open, and Print Files
Use Ctrl + S to save whatever file you're working on – and do it often so you don't lose your work!
In a browser, you can also use this to save a page for offline viewing. The keyboard shortcut for Save As (saving a file with a new name) depends on the app you're using. In Word it's F12. But many other programs use Ctrl + Shift + S. Ctrl + O will open a file into whatever program you're using.
Cut, Copy, and Paste Using the Keyboard (personal favorites)
- Ctrl + X to cut highlighted text (remove it and place it on the clipboard).
- Ctrl + C to copy text (place a copy of the text on the clipboard).
- Ctrl + V to paste text (copy the clipboard to the cursor position, and very handy for converting large amounts of content or when engaging in copywriting.
- Select All: To select everything in the current space, use Ctrl + A.
- Undo: Ctrl + Z will undo any action.
Word also has a Ribbon, much like other Microsoft products.
The Ribbon is the menu that appears when you click on each tab in the main Word menu (check out the image below if you're not sure). Here are some useful Ribbon keyboard shortcuts when writing documents in Word.
You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options.
When building templates or newsletter examples with lots of colors, formatting, and design requirements, the Ribbon shortcuts are particularly powerful and helpful.
For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field.
Press Alt again to see Key Tips for the options for the selected tab.
The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option.
Cached
Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.
Source: www.microsoft.com
This term collection covers how to refer to keyboard shortcuts and the names of specific keys.
For information about describing customers' interactions with UI, see Procedures and instructions.
Keyboard Shortcuts Word 365
Keyboard actions and access
Term | Usage |
---|---|
keyboard shortcut, accelerator key, fast key, hot key, quick key, speed key | In general, use keyboard shortcut to describe a combination of keystrokes used to perform a task. Example Alt+Ctrl+S Don't use accelerator key, fast key, hot key, quick key, or speed key. |
access key | Don't use in content for a general audience. Use keyboard shortcut instead. In content for developers or content about customizing the UI, it's OK to distinguish between an access key and a shortcut key. An access key is a letter or number that users select to access UI controls that have text labels. For example, the F in Alt+F. A shortcut key is a key or key combination that users select to perform a common action. For example, Ctrl+V. If you use these terms, explain the difference. |
Key Tip | In general, don't use in content for a general audience. Use keyboard shortcut instead. In content teaching basic skills or content for a technical audience, it's OK to use Key Tip to refer to the letter or number that appears in the ribbon when the Alt key is pressed. |
key combination | Don't use in content for a general audience. Use keyboard shortcut instead. In content for a technical audience, it's OK to distinguish between a key combination (two or more keys selected simultaneously) and a key sequence (two or more keys selected sequentially). If you use these terms, explain the difference. |
key sequence | Don't use in content for a general audience. Use keyboard shortcut instead. In content for a technical audience, it's OK to distinguish between a key sequence (two or more keys selected sequentially) and a key combination (two or more keys selected simultaneously). If you use these terms, explain the difference. |
keypad | Use numeric keypad on the first mention. Don't use keypad by itself unless the context has been established and there's no possibility the customer will confuse the keypad with the keyboard. When in doubt, continue to use numeric keypad. In general, don't distinguish between the keyboard and the numeric keypad. When the customer can select two keys that look the same, direct the customer to the correct key. Example Select the Minus sign on the numeric keypad, not the Hyphen key on the keyboard. |
keystroke, keypress | Don't use keypress. Use keystroke instead. |
select, press, depress, hit, strike, use | Use select to describe pressing a key on a physical or on-screen keyboard. Don't use press, depress, hit, or strike. Don't use depressed to describe an indented toolbar button unless you have no other choice. Use use when select might be confusing, such as when referring to the arrow keys or function keys and select might make customers think that they need to select all the arrow keys simultaneously. Example Use the arrow keys to move around the text. Use use when multiple platform or peripheral choices initiate the same action or actions within a program. Example Use the controls on your keyboard or controller to run through the obstacle course. Be specific when teaching beginning skills. Example To run through the obstacle course, select the Spacebar on the keyboard or pull the right trigger on the Xbox controller. Consider using a table to present instructions that have more than two alternatives. Use select and hold only if a delay is built into the software or hardware interaction. Don't use select and hold when referring to a mouse button unless you're teaching beginning skills. See alsoDescribing interactions with UI, Mouse and mouse interaction term collection |
shortcut key | Don't use in content for a general audience. Use keyboard shortcut instead. In content for developers or content about customizing the UI, it's OK to distinguish between an access key and a shortcut key. An access key is a letter or number that users select to access UI controls that have text labels. For example, the F in Alt+F. A shortcut key is a key or key combination that users select to perform a common action. For example, Ctrl+V. If you use these terms, explain the difference. |
Key names
In general, use sentence capitalization for key names.
Examples
the Shift key
the Page up keyCapitalize letter keys in general references.
Example
the K keyLowercase and bold a letter key when instructing customers to enter the letter (unless you're instructing them to enter a capital letter).
Example
enter kOn the first mention, you can use the definite article the and the word key with the key name if necessary for clarity.
Example
Select the F1 key.On subsequent mentions, refer to the key by its name only.
Example
Select F1.
Best Keyboard Shortcuts
Ifyou need guidance for a key name that isn't on this list, use sentencecapitalization and spell it as it appears on the keyboard.
Term | Usage |
---|---|
Alt | Capitalize. Use to refer to the Alt key. |
Application key | Capitalize. Use the Application key to refer to the key that opens a shortcut menu containing commands related to a selection. |
arrow keys, direction keys, directional keys, movement keys | Arrow keys are labeled only with an arrow. Refer to similar keys on the numeric keypad as the arrow keys on the numeric keypad. Use sentence capitalization to refer to a specific arrow key: the Left arrow key, the Right arrow key, the Up arrow key, or the Down arrow key. It's OK to use arrow key as a general term for any single arrow key. Include the and key in references to a specific arrow key except in key combinations or key sequences. Don't use direction keys, directional keys, or movement keys. Use specific names to refer to other navigational keys, such as Page up, Page down, Home, and End. |
asterisk (*), star | Use asterisk to refer to the * symbol. An asterisk is used to indicate multiplication in a programming language or as a wildcard character representing one or more characters. It's OK to use star to refer to the key on a phone keypad. |
at sign (@) | Pronounced at. In most cases, don't spell out. |
Back | Capitalize. Use to refer to the Back key, which performs the same action as the Back button in a browser. |
Backspace | Capitalize. Use to refer to the Backspace key. |
backtab | Don't use to refer to the Shift+Tab keyboard shortcut. |
Break caps | Use sentence capitalization. Use to refer to the Break caps key. |
Caps lock | Use sentence capitalization. Use to refer to the Caps lock key. |
comma (,) | Spell out comma when referring to a key or the punctuation mark. Capitalize Comma when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity. |
Command | Capitalize. Use to refer to the Command key on the Mac keyboard. Use the bitmap to show this key if possible. It isn't named on the keyboard. |
Control | Capitalize. Use to refer to the Control key on the Mac keyboard. |
Ctrl | Capitalize. Use to refer to the Ctrl key. Don't use for the Mac keyboard. |
Del | Capitalize. Use to refer to the Del key. On the Mac keyboard only, use to refer to the forward delete key. |
Delete | Capitalize. Use to refer to the back delete key on the Mac keyboard. |
End | Capitalize. Use to refer to the End key. |
Enter | Capitalize. Use to refer to the Enter key. On the Mac, use only when functionality requires it. |
Esc | Always use Esc, not Escape. |
F1–F12 | Capitalize the F. Don't add a space between the F and the number. |
Forward | Capitalize. Use to refer to the Forward key, which performs the same action as the Forward button in a browser. |
Help | Use the Help key only to refer to the key on the Mac keyboard. |
HELP key | Use the HELP key to avoid confusion with the Help button. Always include the and key. |
Home | Capitalize. Use to refer to the Home key. |
hyphen (-) | Spell out hyphen when referring to a key. Capitalize Hyphen when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity. |
Insert | Capitalize. Use to refer to the Insert key. |
Lock clear | Capitalize. Use to refer to the Lock clear key. |
minus sign (–) | Spell out minus sign when referring to a key. Use sentence capitalization (Minus sign) when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity. |
Num lock option | Use sentence capitalization. Use to refer to the Num lock option key on the Mac keyboard. |
number sign (#), pound key, hashtag | Use # key to describe the key. It's OK to use pound key (#), including the symbol in parentheses, to refer to the keypad on a telephone. It's OK to use hashtag (#) to describe the use of the # key to identify a metadata term in social media. |
numeric keypad, keypad, numerical keypad, numeric keyboard | Use numeric keypad on first mention. Don't use keypad by itself unless there's no possibility of confusion with the keyboard. Don't use numerical keypad or numeric keyboard. In general, don't distinguish between the keyboard and the numeric keypad. If a customer can select two keys that look the same, specify the correct key. Example Select the Minus sign on the numeric keypad. |
on-screen keyboard, keyboard display, soft keyboard, virtual keyboard, visual keyboard | Use to describe the keyboard representation on the screen that the customer touches to enter characters. Hyphenate on-screen keyboard. Don't use virtual keyboard, soft keyboard, visual keyboard, or keyboard display. |
Page down, Page up | Use sentence capitalization. Use to refer to the Page up key and the Page down key. |
Pause | Capitalize. Use to refer to the Pause key. |
period (.) | Spell out period when referring to a key. Capitalize Period when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity. |
plus sign (+) | Spell out plus sign when referring to a key. Use sentence capitalization (Plus sign) when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity. |
Print screen | Use sentence capitalization. Use to refer to the Print screen key. |
Reset | Capitalize. Use to refer to the Reset key. |
Return | Capitalize. Use to refer to the Return key on the Mac keyboard. |
Scroll lock | Use sentence capitalization. Use to refer to the Scroll lock key. |
Select | Capitalize. Use to refer to the Select key. |
Shift | Capitalize. Use to refer to the Shift key. |
Spacebar | Capitalize. Use to refer to the Spacebar. Always precede with the except in procedures, key combinations, and key sequences. |
Tab | Capitalize. Use to refer to the Tab key. Always use the and key except in key combinations and key sequences. |
Windows logo key | Capitalize Windows. Use to refer to the Windows logo key. |
Special character names
Becausespecial character names could be confused with an action (such as+) or be difficult to see, always spell out the following specialcharacter names: Plus sign, Minus sign, Hyphen, Period, and Comma.
To avoid confusion, it's OK to add the character in parentheses after spelling out the name.
Example
Plus sign (+)
Use discretion. This might not be necessary for commonly used characters, such as the period (.).
To show a key combination that includes punctuation requiring use of the Shift key, such as the question mark, use Shift and the name or symbol of the shifted key. Using the name of the unshifted key, such as 4 rather than $, could be confusing or even wrong. For example, the ? and / characters aren't shifted keys on every keyboard. Where is print screen button. Always spell out Plus sign, Minus sign, Hyphen, Period, and Comma.
Examples
Ctrl+Shift+?
Ctrl+Shift+*
Ctrl+Shift+Comma
See alsoSpecial character term collection